Remote All Hands

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By far the most common question that other founders ask me: how do you run a fully remote company?

Especially now that beehiiv is made up of roughly 120 employees located around the world (🤯).

Part of the answer is the people. We intentionally vet and hire high agency people who thrive with autonomy.

Part of the answer is the processes. We have been entirely remote from day one, and have built the company accordingly.

Part of the answer is communication. All of the best leaders at the company repeat and over-communicate everything with a ridiculous amount of detail.

Our (twice weekly) all hands meetings are the perfect encapsulation of all three. We host one on Monday to kick off the week, then one on Friday to wrap it. I’ll come back and share more on this in a minute.

But the work actually starts on Sunday (for me at least). I spend a couple hours each Sunday outlining all of the top initiatives, gathering the relevant context, and communicating how all of the moving pieces fit together. I refer to this as the Sunday email… and they’re pretty hefty.

Sunday email from earlier this year

The goal is to remove any ambiguity as to what the priorities are and ensure that everyone is unblocked and can hit the ground running on Monday.

There are a few different components to the email…

The brain dump: Where I unload everything that is top of mind — upcoming features, recent wins, user pain points, things that are keeping me up at night, etc.
The Weekly Success List: Which clearly outlines all of the top priorities for the upcoming week, along with the stakeholders who are responsible.
Monday all hands preview: An overview of what we’ll cover during all hands the following day.
Top priority of the week: A form for each person to submit what their #1 top priority of the upcoming week is. The purpose is to ensure that everyone approaches their week with intentionality. More of this later.

Anyway, that’s how I spend my Sundays.

And that’s what sets the stage for our Monday all hands, which is 60 minutes. The first 40 minutes we collectively run through the Weekly Success List one by one — the stakeholders of each initiative give a status update and share additional context.

The Weekly Success List from a few weeks ago

We spend the last 20 minutes with a few product demos and presentations. This gives people the opportunity to share what they’re working on with the rest of the team.

We have our second all hands of the week on Fridays, which has recently evolved.

Remember above, how each person submits their #1 top priority of the week? I used to pull up the Google Sheet of responses and one by one we would run down the list as people gave their update as to whether or not they accomplished their goal.

From the outside that may seem absurd, but I loved it for a few reasons:

It gave everyone an opportunity to speak to the entire company, which is arguably even more important as a remote company.
It provided a full overview of what was being done at the company, down to the most granular tasks.
It holds everyone accountable to speak to whether or not they accomplished their goals.

We did that each Friday up until we had about 70 employees, where it eventually broke down. It ended up being a bit too much context, and we had to rush through everyone’s update. Basically we went a mile wide and an inch deep.

So about a month ago we created a similar, but more effective format that I think is a million times better.

I still pull up the Google Sheet of responses, but I group the responses by team. And rather than every single person giving an update, I’ll choose a few people per team at random to speak in-depth about their week.

Top priority list grouped by team

This allows each person to provide more context rather than rushing through their update. It almost feels like a podcast episode, because I’ll ask follow up questions and dig deeper while the entire company follows along.

We do that for the first 45 minutes, then save the last 15 minutes to review the Weekly Success List and see where we landed on the week.

The all hands are just one of the many things we do to keep this remote company chugging along.

Like I said: people, processes, and communication.

If you enjoyed this post or know someone who may find it useful, please share it with them and encourage them to subscribe: mail.bigdeskenergy.com/p/remote-all-hands

Credit: Me

I spent the weekend in Ibiza. If I had an office setup like this, I don’t think I would have left.

Think you can generate a better office? Reply with your submissions 📨.

Some of my favorite content I found on the internet this week…

The beehiiv Summer Release Event 2026 is going to be the best 30 minutes of your summer. You can attend (virtually) for free → RSVP.
This Polymarket ad was the best ad I’ve seen in a while.
GameStop CEO, Ryan Cohen, interview with David Friedberg was excellent 👌.
Aaron Levie went on My First Million with a contrarian case that AI makes us work more, not less. Plus, the six books he swears predict every outcome in tech.